Special Event & Program Specialist/(Parks & Rec) Full-Time

Williamson County Parks and Recreation is seeking a Special Event & Program Specialist to plan, coordinate, and administer Parks and Recreation special events from initial planning through post-event follow-up. Responsibilities include event scheduling, timelines, logistics, communications, vendor and sponsor coordination, facility and equipment needs, staffing coordination, purchasing and administrative documentation, records, registration information, and day-of-event operations. The position also provides administrative and logistical support to the Program Coordinator, Dance Coordinator, and Children's Theater Coordinator, including scheduling, registration, records, communications, purchasing documentation, facilities, supplies, reports, and other routine administrative requirements.

Key Responsibilities:

• Knowledge of administrative principles and practices related to program and special event coordination.

• Strong written & verbal communication skills, organizational, administrative, and project coordination skills.

• Strong attention to detail and ability to maintain accurate records and documentation.

• Ability to coordinate multiple events, programs, schedules, deadlines, and competing priorities.

• Ability to communicate effectively with employees, instructors, participants, parents, vendors, sponsors, volunteers, community partners, and the public.

• Ability to establish and maintain effective working relationships with individuals from diverse backgrounds.

• Ability to anticipate administrative and operational needs and resolve routine problems.

• Ability to work independently while following established County and departmental procedures.

• Basic mathematical skills related to program tracking, expenditures, payroll documentation, and event administration.

• Intermediate knowledge of Microsoft Office or similar software.

• Ability to learn and effectively use ActiveNet or other recreation management, registration, scheduling, and administrative systems.

• General knowledge of special event planning, recreation activities sufficient to effectively coordinate assigned programs.

Qualifications:

• Bachelor's degree from an accredited college or university required.

• One to two years of experience in special event planning/coordination, recreation, community programming, administrative coordination, project coordination, performing arts, or a related field.

• Equivalent combinations of education, training, and experience may be considered.

• Strong organizational, communication, administrative, and project coordination skills.

• Valid Tennessee driver's license required; position requires the operation of County vehicles.

• Must successfully complete a background check.

Application Deadline: 10/23/26

For more information, contact the Superintendent of Programming at 615-790-5719, ext. 12044.

Williamson County is an Equal Opportunity Employer (EOE).

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